Management Assistant in Administration

The Embassy of the Federal Republic of Germany in Nairobi is seeking a Management Assistant in Administration to support the German Embassy’s Service Center starting August 2026.

What it offers

• An exciting working environment in one of Germany’s largest missions in Africa
• A competitive salary with elevated health care provisions
• A diverse team composition within the embassy and the department
• Training options in Germany and Kenya (including German language training)

Who can apply

• Candidates with at least three years’ experience as an administrative assistant, team assistant, or secretary
• Strong organizational skills, service-oriented mindset, and teamwork ability
• Mastery of Microsoft Office programs (especially Word & Excel)
• Fluency in English and Swahili, both written and spoken
• Very good command of German (Level B2)
• Kenyan nationality or a valid Kenyan work permit

What you'll do

• Serve as Deputy Head of Service Center, providing support to embassy staff, particularly newcomers
• Implement administrative processes (e.g., leave day applications)
• Assist with travel planning, including gathering quotations, booking flights and hotels, and handling visa procedures for diplomats
• Act as a liaison officer with hotels in Nairobi
• Maintain in-house databases (contact persons, invitational lists, on-call duty schedules)
• Administer the embassy’s intern database and assist interns in preparing for their placements

How to apply

Submit the following documents in one joint PDF file (maximum 5 MB) to jobs@nair.diplo.de on or before 3rd July 2026:

• Cover letter (not more than two pages) describing how your skills and experience match the position
• Curriculum Vitae (not more than one page)
• Copy of relevant diplomas, degrees, or certificates
• Professional references with complete contact information (if available)
• Proof of Kenyan nationality or a valid Kenyan work permit

Good to know

• The Federal Foreign Office encourages qualified women to apply.
• Successful candidates will undergo a health inspection and security background check; a certificate of good conduct must be presented.
• Only shortlisted applicants will be contacted due to a high volume of applications.
• Review the data protection information on the embassy’s website before applying.