Administrative Assistant

The Administrative Assistant role at Hivos’ Kenya Office in Nairobi supports efficient office operations and compliance across Kenya, Uganda, and Niger.

What it offers

• Position based in Nairobi, Kenya
• Local contract under Hivos local labour conditions with remuneration based on experience and expertise

Who can apply

• Nationals or residents of Kenya
• Bachelor’s degree in business administration, Office Management, Secretarial Studies, or a related field
• 2–5 years of administrative or office support experience, preferably in a regional or multinational environment
• Fluent in English; professional knowledge of French is an asset

What you'll do

• Front office & facilities management: serve as a point of contact, manage service provider contracts, and handle visitor reception
• Travel and event logistics: arrange domestic and international travel, and assist with workshops or meetings
• Archiving and data management: maintain physical and digital filing systems, draft correspondence, and manage mail
• Procurement support and asset management: procure supplies, manage inventory, track assets, and ensure insurance compliance
• Staff onboarding: assist with orientation and desk allocation
• Legal compliance: monitor safety requirements, renew permits, and process payments
• Support the Country Procurement Committee: schedule meetings, record minutes, and track action points

How to apply

• Submit a cover letter (maximum 1 page) and CV (maximum 2 pages)
• Applications accepted until September 6, 2026, midnight EAT
• Hivos may close the position early if a suitable candidate is found

Good to know

• Hivos welcomes international and regional applicants but can only offer the position to those with a valid work permit for Kenya
• All offers are subject to satisfactory references and screening checks, including criminal records and terrorism finance checks