Administration Operations Manager

GiveDirectly Malawi is seeking an Administration Operations Manager to oversee the administrative functions critical to their growing operations in Lilongwe. This role ensures smooth vendor payments, asset management, logistics, and compliance, directly impacting program delivery and recipient support. The position emphasizes people leadership, team development, and cross-functional collaboration with Procurement, Finance, and Programs teams. The role aligns with GiveDirectly’s mission of scalable, dignified aid through cash transfers, supported by a culture of growth and analytical rigor.

What it offers

• Leadership in a fast-growing team: Manage a cross-site team of associates and support staff, focusing on capability-building rather than task allocation.
• Cross-functional impact: Work closely with Procurement & Warehousing, Finance, and Programs teams to ensure seamless logistics, payments, and compliance.
• Direct influence on program success: Oversee vendor payments, petty cash, office assets, transport, and regulatory compliance, which directly affect program outcomes.
• Supportive culture: A non-hierarchical, candid, and analytical environment with opportunities for real professional growth.

Who can apply

Applicants should have relevant administrative, operations, or project management experience, preferably in a nonprofit or development context, with a demonstrated ability to manage teams and logistics in resource-limited environments.

What you'll do

• Lead administrative operations: Oversee vendor payments, petty cash, office premises, security, and asset management.
• Coordinate logistics: Manage field and office assets, transport, and visitor coordination.
• Ensure regulatory compliance: Oversee adherence to local and organizational policies.
• Build team capability: Develop skills in the team to enhance operational efficiency.
• Collaborate cross-functionally: Work closely with Procurement, Finance, and Programs teams to align administrative functions with program goals.

How to apply

• Submit a detailed application outlining your relevant experience, leadership skills, and how your background aligns with the role’s requirements.
• Provide references or examples of past team leadership and operational management.

Good to know

• The role is based in Lilongwe, Malawi, and requires a strong commitment to the organization’s mission and values.
• Experience in cash transfer programs, poverty alleviation, or similar contexts is highly desirable but not strictly required.
• The position emphasizes analytical thinking, problem-solving, and a non-hierarchical work environment.